Trekking operators
Itinerary software for trekking operators
A walking day is four numbers — distance, ascent, descent, time on foot. Most itinerary tools store all four inside a paragraph, which means nothing adds up, nothing charts, and nothing catches the day that quietly gained 400 m more than the pass it crosses.
Four numbers, held as numbers
When a stage carries its distance and its elevation as fields rather than sentences, a fortnight totals itself. A circuit that returns to its own valley has to end level, and the moment ascent and descent disagree you can see it instead of discovering it from a guest. Vectorra keeps them structured, so the same figures feed the client document, the guide sheet and the elevation profile without being retyped in three places and drifting apart in two of them.
Routes, stages and where the night falls
Upload a GPX and the route planner draws the profile, splits the track into day stages and lets you drop accommodation markers where the group actually sleeps — then syncs the whole thing into the itinerary as segments. Staffed huts are the constraint that ruins otherwise sensible plans: they book out months ahead and serve at a fixed sitting, so an arrival time is not a preference but a reservation. Planning the stage and the bed in one place is the difference between a schedule and a wish.
The grade a guest reads, and the one a guide needs
Any passage that is chained, cabled or exposed has to be graded in the document rather than mentioned on the trail, because a guest who booked "a scenic ridge" and met a via ferrata has a fair complaint. Each activity carries its own difficulty rating, so a client can see that day two is the crux rather than inferring it. Alongside that sit internal fields your clients never receive: the turnaround hour after which the group descends whatever the summit looks like, the headcount points, the weather trigger that swaps the col for the valley path.
One trek, three documents
The same itinerary exports as a client itinerary with the hut names and the daily profile, a guide sheet carrying the turnaround times and escalation contacts, and an internal version with supplier costs and margin. Nothing is retyped and nothing leaks: the guide-only fields are marked as such and never reach the client PDF or the shared link.
Trekking templates you can open in one click
Complete day-by-day itineraries, free to read in full including the guide-only notes. Open one and it becomes your own trip to edit and price.
Alpine Day Hike
A full-day guided hike through alpine terrain with a summit lunch and scenic descent. 11 km, 650 m of ascent, roughly eight hours door to door, with two short cable-assisted passages on the upper section. Includes transfers, trail-condition notes, what the price covers, and the guide-only briefing the client never sees.
3-Day Hut-to-Hut Trek
A classic hut-to-hut mountain trek: 36 km over three days, 1,900 m of ascent, two nights in staffed huts, with a chained ridge traverse as the crux on day two. Includes accommodation, half-board, hut etiquette, what the price covers, and the guide-only notes clients never see.
5-Day Mountain Trek
A challenging multi-day alpine trek with progressive altitude gain, mountain hut accommodation, and a dedicated acclimatization day. Covers 65 km with 3,500 m total elevation gain across five days. Professionally structured with gear checks, safety protocols, and detailed logistics for guides.
14-Day Trekking Circuit
A two-week trekking circuit through varied mountain terrain, starting and finishing in the same valley town. 144 km, 4,800 m of ascent and the same again in descent, with a 4,200 m pass at the midpoint, two rest days placed where the accumulated load actually demands them, and a mix of staffed huts, teahouses and wild camps.
What Vectorra is not
What Vectorra does not do: it will not book huts for you, and there is no offline app for the trail — the client view works on a phone with a signal, not on a pass without one. Live flight tracking is not there either. If your bottleneck is collecting deposits, Vectorra has no billing yet; Travefy and WeTravel do this well and it is a fair reason to use them instead.
Questions
- Can I import an existing GPX route?
- Yes. Upload the file and the planner reads the track, produces the elevation profile and proposes day stages you can adjust by dragging. You can also draw a route by hand if you do not have a file.
- Does it handle acclimatization days?
- An acclimatization day is an ordinary day in the builder with its own blocks and a low difficulty rating. What matters is placing it where accumulated load justifies it rather than on a fixed cadence, and the templates show that pattern on trips of five and fourteen days.
- Can guides see notes the client does not?
- Yes — any field can be marked internal. It renders in the guide and operations exports and is stripped from the client PDF and from shared links, so one itinerary serves both without a second copy going stale.
- Is it free to start?
- Yes. The Community plan is free and generous enough to run real trips; there is no card, no trial clock and no billing system to cancel out of.
Free to start, and free to keep using
The Community plan costs nothing and has no trial clock. Open a trekking template, make it yours, send it to a client — that is the whole evaluation.
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