Safari operators
Itinerary software for safari operators
Safari pricing is not one number. Park and conservation fees are charged per person per night and revised annually, lodges quote per activity, and a headline figure with all of it folded inside cannot be re-quoted next season without being taken apart first.
Costs that survive next season's rate card
Every item keeps its own price, its own currency and its own quantity basis, so conservation fees sit as their own line instead of disappearing into a day rate. When a reserve raises its fee you change one figure and the trip re-totals. Multi-currency is native, with your own exchange rates, because a Tanzanian lodge invoicing in dollars and a client paying in euros is Tuesday rather than an edge case.
Drives run on light, and the day is built around it
Game viewing happens at dawn and dusk, which fixes everything else: the departure, the bush breakfast, when the vehicle is back, how late a transfer can land before the afternoon drive is lost. Building the day as timed blocks rather than a paragraph means a late internal flight visibly collides with the drive it would cost, at the point when the itinerary is still a draft and something can be moved.
The details that arrive as complaints if they arrive late
Light aircraft between reserves impose hard luggage limits — soft bags, commonly around 15 kg — and a guest hearing that at the airstrip has already packed wrong. The same applies to tipping conventions, drinking-water arrangements, dietary needs and malaria prophylaxis. Send a questionnaire before departure and the answers attach to the client record, so the lodge gets the dietary list and nobody rebuilds it from an email thread the week before.
What the guest sees is not what the lodge sees
One itinerary produces the guest's day-by-day with lodges, drives and inclusions; an operations version with supplier references, rates and margin; and a shared link with a PIN when the trip is not for forwarding. Client prices and internal costs are separate fields, so publishing a link cannot expose what you paid.
Safari templates you can open in one click
Complete day-by-day itineraries, free to read in full including the guide-only notes. Open one and it becomes your own trip to edit and price.
5-Day Safari Adventure
An immersive five-day safari with morning and afternoon game drives, guided bush walks, a night drive, and a camp transfer to explore different ecosystems. Mix of luxury lodge and tented camp accommodation with full-board catering.
3-Day Wildlife Safari
A classic three-day safari experience with morning and afternoon game drives, a bush breakfast, and comfortable lodge accommodation. Covers wildlife viewing strategy, safety protocols, and practical tips for maximizing sightings.
10-Day Safari & Wildlife Expedition
A comprehensive ten-day safari across three different game reserves with internal flights, varied accommodation (luxury lodge, tented camp, mobile camp), morning and afternoon game drives, bush walks, boat safaris, and a cultural village visit.
What Vectorra is not
What Vectorra does not do: no live availability or booking with lodges and DMCs — you still hold those relationships and send those emails. No flight data or schedule alerts. No payment collection yet, so deposits happen outside the tool. Wetu has a far larger stock content library if pre-written destination copy is what you are buying.
Questions
- Can I keep client prices separate from supplier costs?
- They are separate fields on the same item. Cost drives your margin view; the client price is what appears in the guest document and the shared link. Nothing you paid is exposed by publishing.
- Does it handle multiple camps in one trip?
- Yes — a transfer between reserves is a segment like any other, and the templates include a ten-day itinerary moving across three reserves with internal flights and a mix of lodge, tented and mobile camp.
- Can clients confirm details themselves?
- Send a questionnaire through the client hub for dietary requirements, passport details and medical notes. Clients also tick off preparation items and upload documents there, which is where you check status instead of chasing replies.
- Which currencies are supported?
- All ISO 4217 currencies, with exchange rates you set per organization rather than a rate we impose. Totals convert for your view while each item keeps the currency you were actually quoted.
Free to start, and free to keep using
The Community plan costs nothing and has no trial clock. Open a safari template, make it yours, send it to a client — that is the whole evaluation.
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