Cycling operators
Itinerary software for cycling tour operators
Ninety flat kilometres and sixty over two passes are not the same day, and a tour that lists only distance cannot be graded honestly or priced properly. Riding needs two figures per stage, and everything downstream — the grade, the guide brief, the rest day — depends on having both.
Distance and climbing, separately
Each stage records the kilometres and the metres gained, and the tour totals both. That is what makes a grade defensible when a rider asks whether they are fit enough, and it is what shows that the fourth day is where the week actually bites. Elevation profiles come from the route itself rather than being drawn by hand, so the picture in the brochure and the number in the itinerary cannot disagree.
The vehicle has a day too
A supported tour is two itineraries running in parallel, and only one of them is usually written down. Where the van meets the group, which bags travel with it, who rides in it after a mechanical, where the feed stops fall — plan those as blocks alongside the riding and the driver has a document instead of a phone call. Rest days go where the climbing has accumulated, which on a two-week tour is rarely the midpoint, and a transfer day is often what makes the second week survivable.
Consumables are a line item, not a surprise
A fortnight of riding gets through tyres, chains, brake pads and tubes, and a tour that has not budgeted spares buys them at resort prices halfway through. Gear lists carry quantities and weights and can be costed like anything else, so the spares box is planned before departure rather than improvised. The same lists go to the client as a kit checklist they tick off before they travel.
Rider brief, driver brief, costing
The rider gets stage profiles, distances and where lunch is. The support driver gets the meeting points, the luggage plan and the bail-out options. You keep the version with supplier rates and the margin per departure. All three come from one itinerary, so a route change on Tuesday does not leave two documents describing last week's plan.
Cycling templates you can open in one click
Complete day-by-day itineraries, free to read in full including the guide-only notes. Open one and it becomes your own trip to edit and price.
7-Day Cycling Tour
A week-long cycling tour through varied terrain — river valleys, rolling hills, a mountain pass, and coastal stretches. Covers 295 km of riding with a rest day on day four. Includes detailed route profiles, mechanical support info, and accommodation for each stage.
Weekend Cycling Getaway
A three-day cycling trip with an easy warm-up ride, a full day of rolling hills, and a farewell morning spin. Includes accommodation, meals, and route details. Perfect for recreational cyclists looking for a weekend adventure.
14-Day Cycling Grand Tour
A two-week cycling tour covering 485 km of riding through river valleys, mountain passes, and coastal roads. Includes two rest days, a vehicle transfer day, and varied terrain from flat bike paths to a major mountain climb. Support vehicle available throughout.
What Vectorra is not
What Vectorra does not do: no Strava or Garmin sync, and no live rider tracking during the tour. Bike-fit or rental inventory is not modelled — a hire fleet is a supplier record, not a stock system. There is no payment collection yet. If your tours are point-to-point transfers with flights, a general travel platform will handle the air component better than we do.
Questions
- Can I import routes from GPX?
- Yes, and it is the fastest way to start: the planner reads the track, produces the climbing profile and cuts it into stages you can adjust. Routes drawn by hand work the same way once they exist.
- Does it show total ascent for the tour?
- Yes. Because each stage stores its own climbing as a number, the tour total is computed rather than typed, and it stays correct when you move a stage or swap a day.
- Can I reuse a tour for next season?
- Duplicate it and the structure, fields and pricing come with it. Change the dates and the rates and you have next season's departure without rebuilding fifteen days of blocks.
- Do clients need an account to see the itinerary?
- No. A shared link opens in any browser, read-only, with an optional PIN. Nobody signs up to read what you sent them.
Free to start, and free to keep using
The Community plan costs nothing and has no trial clock. Open a cycling template, make it yours, send it to a client — that is the whole evaluation.
Create a free account